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Purchasing

The Purchasing Module is designed to enable purchase orders to be raised automatically to the preferred supplier when a job is booked in via Order Processing, thereby speeding up the purchasing operation and minimising the re-typing of details.

 

These purchase orders can then be sent via fax or email direct from the desktop. The purchase order is editable, allowing items to be grouped together for example, to make up a full pallet of paper or to get a better price, or a different supplier to the one defined as preferred can be selected. Purchase orders can also be raised manually, either against a job, for stock, or a one-off purchase.

 

Purchase orders may then be tracked easily by various options - job purchase requirements, paper items, raw material items or finished goods items. Purchase Orders may also be traced by; order number, job number, customer, supplier, etc.

 

The module features full goods received screens, for warehouse or goods inward departments to enter advice note information, condition of goods, quantity variations etc. Also, there are purchase order invoice screens which eliminate having to manually search through piles of advice notes and purchase orders, to verify that what is on the invoice, is what has been actually received. EDI links passing orders directly into some paper suppliers systems are available. In addition to all this, the module produces its own set of full management reports.


Moreover we also offer various printing modules including Production Control, Supplier XN and Job Costing.

Key Features

 

  • Automatic generation of job related purchase orders.

  • Automatic prompt on low-level stock items.
  • Full goods received facility including part deliveries and notes against deliveries.
  • Facility to match invoice with delivery highlighting any discrepancies.
  • Information automatically updating Stock, Job Costing and Purchase Ledger.
  • Purchase order formats user definable.
  • Email and fax direct options available.
  • Powerful reporting simplifies month end accruals.
  • Supplier approval features.
  • Purchase order authorisation and approval functions.
  • Ability to produce barcoded pallet/reel labels at receipt stage.
  • Purchase order historical search with copy order options.
  • Non P/O specific customer stock receipting.
  • EDI functionality with paper merchants.